Data Retention Policy
Effective Date: 7/23/2026
Last Updated: 7/24/2026
Honey Sparks Holdings LLC ("Honey Sparks Holdings," "HSH," "we," "our," or "us") is committed to maintaining responsible information governance practices.
Honey Sparks Holdings LLC conducts recruiting and talent acquisition services under its registered fictitious name, HSH Talent. HSH Talent is not a separate legal entity. References to "HSH Talent" in this Policy refer to Honey Sparks Holdings LLC.
This Data Retention Policy explains how we retain, review, archive, and securely dispose of personal information and business records in accordance with applicable legal, regulatory, contractual, and operational requirements.
This Policy should be read together with our:
- Privacy Policy
- Candidate Privacy Notice
- GDPR Privacy Notice
- California Consumer Privacy Notice
- Florida Privacy Notice
- Terms & Conditions
1. Purpose
The purpose of this Policy is to:
- Protect personal information
- Support responsible records management
- Meet legal and regulatory obligations
- Maintain accurate business records
- Reduce unnecessary retention of personal information
- Protect confidential information
- Support business continuity
- Improve information security
2. General Retention Principles
Honey Sparks Holdings LLC retains information only for as long as reasonably necessary to:
- Provide requested services
- Support recruiting activities
- Maintain client relationships
- Fulfill contractual obligations
- Comply with applicable laws
- Protect legal rights
- Resolve disputes
- Prevent fraud
- Maintain security
- Support legitimate business operations
Retention periods may be extended when necessary because of:
- Litigation
- Government investigations
- Regulatory requirements
- Contractual obligations
- Tax or accounting requirements
- Insurance matters
- Business continuity requirements
3. Typical Record Retention Schedule
The following table describes our general retention practices. Actual retention periods may vary depending on applicable law, contractual obligations, litigation holds, regulatory requirements, or legitimate business needs.
Record Category Typical Retention Period
Website inquiries and contact forms Up to 2 years
General business correspondence Up to 3 years
Client relationship records Duration of the relationship plus up to 7 years
Consulting engagement records Up to 7 years after project completion
Executed contracts and agreements Up to 7 years after expiration or termination
Candidate résumés and applications Up to 24 months after the last meaningful recruiting activity unless a longer period is authorized or required
Candidate interview notes and recruiting records Up to 24 months after the last recruiting activity unless otherwise required by law
Placement and recruiting engagement records Up to 7 years
Financial records, invoices, and accounting documentation Up to 7 years or longer if required by law
Tax records As required by applicable federal and state law
Vendor records Duration of the business relationship plus up to 7 years
Website analytics data As determined by system configuration and analytics provider settings
Cookie consent preferences For the duration reasonably necessary to remember your choices
Security logs and audit records As reasonably necessary for security, fraud prevention, and legal compliance
Email communications Retained in accordance with business, legal, operational, and security requirements
These retention periods are guidelines and may be adjusted where legally required or operationally appropriate.
4. Candidate Information
Through HSH Talent, we may retain candidate information for a reasonable period following the last meaningful recruiting activity in order to:
- Consider candidates for future opportunities
- Respond to candidate requests
- Support recruiting operations
- Meet legal obligations
- Resolve disputes
- Protect legal rights
Candidates may request deletion of personal information where permitted by applicable law.
Certain information may be retained despite a deletion request when required to:
- Comply with legal obligations
- Maintain required business records
- Resolve disputes
- Prevent fraud
- Exercise or defend legal claims
5. Client Information
Client information may be retained to:
- Perform contracted services
- Maintain business records
- Support future engagements
- Comply with tax, accounting, legal, or regulatory requirements
- Enforce agreements
- Protect legal rights
6. Financial and Business Records
Accounting, tax, payment, and financial records are retained for the periods required under applicable law or reasonably necessary to support audits, regulatory compliance, and legitimate business operations.
7. Website Information
Information collected through:
- Website forms
- Contact requests
- Cookie technologies
- Analytics tools
- Security monitoring
may be retained for operational, security, legal, or analytical purposes consistent with our Privacy Policy and Cookie Policy.
Retention periods for analytics and cookies may also be determined by the applicable third-party service provider.
8. Legal Holds
If Honey Sparks Holdings LLC becomes aware of pending or reasonably anticipated:
- Litigation
- Arbitration
- Government investigation
- Regulatory inquiry
- Legal claim
- Audit
certain records may be preserved beyond their normal retention period until the matter is resolved.
9. Secure Disposal
When information is no longer reasonably necessary and no legal or contractual obligation requires continued retention, records may be:
- Securely deleted
- Permanently erased
- Destroyed
- Anonymized
- De-identified
- Archived in accordance with applicable legal requirements
Reasonable administrative, technical, and physical safeguards are used during disposal where appropriate.
10. Third-Party Service Providers
Honey Sparks Holdings LLC may use trusted service providers to assist with:
- Customer relationship management
- Recruiting operations
- Applicant tracking
- Cloud storage
- Document management
- Website hosting
- Security
- Analytics
- Communications
These providers may retain information according to their contractual obligations, operational requirements, backup procedures, and applicable law.
Where providers process information on our behalf, we seek to require appropriate safeguards through contracts or other applicable arrangements.
11. Individual Rights
Depending on applicable law, individuals may request:
- Access to personal information
- Correction of inaccurate information
- Deletion of personal information
- Restriction of certain processing
- Data portability where applicable
Requests are evaluated in accordance with applicable legal requirements.
Retention obligations may limit our ability to immediately delete certain records.
12. Policy Updates
Honey Sparks Holdings LLC may update this Data Retention Policy periodically to reflect changes in:
- Business operations
- Technology
- Legal requirements
- Regulatory guidance
- Information governance practices
The revised version will be posted with an updated "Last Updated" date.
13. Contact Us
Honey Sparks Holdings LLC
Doing Business As HSH Talent
Website: www.honeysparksholdings.com
Email: info@honeysparksholdings.com
Questions regarding this Data Retention Policy or our records management practices may be directed to the email address above.